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Stanford University. Inner Quad area through arches. Credit: Linda A. Cicero / Stanford News Service

Recognition Policy - Appendix B: Reinstatement Application Materials

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Application materials for petitioning organizations must include the following to be eligible to participate fully in the review process: 

  1. Letter of Intent detailing why the organization is interested in reestablishing a chapter at Stanford University and why they believe the relationship would be mutually beneficial for the Stanford students, relevant governing council, broader campus community, and the inter/national organization. 
  2. Documentation of non-profit status with the Internal Revenue Service (IRS)
  3. Proof of liability insurance in alignment with the expectations highlighted here.
  4. Submit a copy of the organization policies and education related to alcohol, other drugs, hazing, risk management and crisis response protocol. 
  5. If applicable, verification if the organization is affiliated with any of the following:
    1. National Asian Pacific Islander American Panhellenic Association (NAPA)
    2. National Association of Latino Fraternal Organizations (NALFO)
    3. North-American Interfraternity Conference (NIC)
    4. National Multicultural Greek Council (NMGC)
    5. National Pan-Hellenic Council (NPHC)
    6. National Panhellenic Conference (NPC)
  6. Documentation of good standing related to disciplinary and financial matters with the inter/national organization.
  7. Provide a list and rationale of any chapter closures and/or suspensions in the last five years
  8. Thorough outline of membership costs
    1. New member dues
    2. Initiation fees
    3. Membership dues
    4. Average local chapter dues
    5. Available financial support resources 
  9. Organization policies, programs, and resources related to the following:
    1. Membership intake policies and guidelines (if applicable)
    2. Complete new member program
    3. Officer resources and training programs
    4. Diversity, equity, and inclusion initiatives
    5. Member and leadership development programs
    6. Minimum standards for potential new members and active members
    7. Academic support programs and resources 
    8. Philanthropy and service initiatives and partnerships
    9. Accreditation program (if applicable)
    10. Risk management and crisis response policies, resources, and programs
    11. Sample chapter constitution and bylaws
    12. Code of conduct and/or judicial procedures
  10. Organizational support 
    1. Name, address, and contact information of chapter alumni/ae advisor(s), as well as written confirmation of their willingness to serve in this role for a specified length of time. The chapter must be prepared to submit a list of three willing advisors to serve for a minimum of three years. 
    2. Outline of plan to establish an alumni/ae board to support the reestablishment efforts
    3. If applicable, name, address, and contact information of graduate chapter members who would support the chapter, as well as written confirmation of their willingness to serve in this role for a specified length of time.
    4. Approximate number of alumni/ae in the Bay Area (50 mile radius from Stanford campus)
    5. Nearest chapter(s)
    6. Overview of inter/national organization plan to reestablish a chapter on campus; including strategies to develop and sustain recruitment pool.
    7. Volunteer support and staff at the district, local, regional, and national levels
  11. If applicable, disclose any contact the inter/national organization may have received from interested current students to pursue membership in the organization and a list of those students with their class year.