Plan an Event

Winter 2022 Event/Gathering Information

All events need to be registered in CardinalEngage. Please review the information presented on the Student Affairs' Gatherings page and ensure that your gathering follows all principles, policies, and guidelines.

• All events must be registered through CardinalEngage before submitting work orders or space requests. Once your event is conditionally approved, OSE will notify Registrar and Event and Labor Services, and they can confirm details.

• For Registar managed spaces like classrooms and auditoria, please proceed to the 25Live scheduling site - found here. 

• A list of other commonly used spaces, and how to reserve them - found here. Please note that this list is not comprehensive.

• Students must continue to follow all Stanford public health guidelines that are currently in place.

• The person that registers the event is the host/event coordinator and is responsible for monitoring capacity and maintaining a list of participants for the purposes of contact tracing. An RSVP in advance is suggested.

• A gathering of more than 500 participants will require a safety plan.

• The health, well-being, and safety of our community is paramount. As state and county laws, public health orders and guidance evolve, and as we develop best practices in real time, we may make adjustments. Please continue to check the gathering website for the latest information.

• While this is pending approval you may proceed with planning, but please do not make any commitments (large purchases, sign contracts, etc.) until you receive approval from our office.